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Email Accounts

The Email Accounts feature of cPanel software is invaluable to website owners that want to host email for themselves and other users.

Through the Email Accounts interface a website owner can:

  • Create new email accounts
  • Change passwords on existing accounts
  • Change mailbox size
  • Access the email’s webmail portal
  • Auto-Configure the local email client for
  • Outlook
  • Mail.app
  • Delete email accounts

The Email Accounts page even allows the website owner to search through email accounts and even access the default email account for the site.

Webmail

The Webmail feature provides web based access to your email accounts and more importantly the ability for email account owners to perform key actions on their accounts.

The Webmail interface provides the following functionality:

  • Email filtering
  • Delivery Reports
  • Password Modification
  • Ability to create and modify Auto Responders

Webmail couples with 3 great choices for clients to use. Horde, Squirellmail, and Roundcube gives email account owners the ability to control their accounts and functionality through a standard web browser.

cPanel’s mail features allow for multiple layers of spam checking. Tools such as Spam Assassin and BoxTrapper mitigate the volume of spam a website can attract.

Through the cPanel and Webmail interfaces, website owners and email users have access to powerful tools to manage and maintain email.

Tools and Features:

  • Automatic mail client configuration for Outlook and Mail.app
  • Email filtering
  • Email delivery tracking
  • Simple and painless email creation/modification/deletion
  • DKIM signing for outgoing emails

SpamAssassin

SpamAssassin is a powerful tool that automatically searches through email for the tell tale signs of spam. As many website owners can attest to, spam is one of the most troubling part of hosting email accounts.

Through the simple point and click interface Spam Assassin can:

  • Enable SpamAssassin
  • Enable Auto-Delete Spam (This sets the number of filters a message hits before marked as spam)
  • Disable Auto-Delete Spam
  • Configure SpamAssassin:
    • Whitelist
    • Blacklist
    • Set score ratings on different filters

Forwarders

Forwarders create a simple way for creating email aliases. A great example would be if joseph@sample.tld wanted to get all email going to joe@sample.tld as well. Through the forwarder interface, a website owner can do this in a few clicks.

The forwarder interface also allows the website owner to create a domain forwarder for all email that comes to their domain. Another great example is if joe@sample.tld wants to receive all the email that comes into sample-two.tld. This allows the website owner to cut down on time spent checking email accounts.

Auto Responders:

Auto Responders create an automatic reply to emails to certain accounts. From an out of office reply to an order confirmation email, auto responders can let customers know that a website owner, or email account, has received the email. This tool can also create an automatic response to no reply accounts.

When using an Auto Responder, certain characteristics of the incoming email can be used in the response generated by cPanel. The subject, from name (when available), and incoming email address can all be used to create a custom message for each response.

Default Address:

Default Address creates a “catch” system for any mail that is sent to an invalid email address. An example would be if joe@sample.tld were sent an email and no “joe” account existed, the Default Address settings would be used.

The options of the Default Address interface allow website owners to:

  • Discard with error to sender (including custom message)
  • Forward to email address (catch all account)
  • Forward to the website owner’s system account
  • Pipe to a program (run a custom script)
  • Discard the email

Mailing Lists

Mailing Lists creates a simple interface for creating custom Mailman mailing lists. Through the mailing lists interface, website owners can create new mailing lists in a few seconds. The interface also allows website owners to modify current mailing lists through the Mailman interface.

The Mailman interface allows the mailing list owner to create a custom interface for users to sign up to the address, prefix mail postings, create welcome messages, and even a message when a member leaves the list. More information on Mailman can be found on list.org.

Account Level Filtering

The Account Level Filtering feature for cPanel, allows the website owner to create filters on the default. accounts This allows emails that meet certain criteria to be treated in specific ways.

Website owners can create a filter that moves email that meet the criteria in the following areas:

  • From address
  • Subject of the email
  • To address
  • Reply address
  • Body of the email
  • Any header
  • Any recipient
  • Has not previously been delivered
  • Is an error message

Any of these fields can be set against custom fields using a comprehensive set of operators. These messages can then be:

  • Discarded
  • Redirected
  • Failed with message
  • Stop Processing rules
  • Delivered to folder
  • Piped to a program

A test area is provided as well to ensure that filters are properly working as you have set them up.

User Level Filtering:

User Leveling Filtering brings all of features in Account Level Filtering to the user level. This allows individual users to have the same level of customization, regarding email filtering, as the website owner.

These filters can search:

  • From address
  • Subject of the email
  • To address
  • Reply address
  • Body of the email
  • Any header
  • Any recipient
  • Has not previously been delivered
  • Is an error message

The message can then be acted upon, if they meet the custom criteria:

  • Discarded
  • Redirected
  • Failed with message
  • Stop Processing rules
  • Delivered to folder
  • Piped to a program

Delivery Reports

Delivery Reports allow a website owner to review emails sent from the default account. This provides the website owner with powerful tool to diagnose and troubleshoot email issues.

Reports can be generated based off of keyword, date, and time. Use one, two, or all of these criteria when searching through reports. The reports can then be organized with click of a button. This report will show the message delivery date, time, and status.

Mail Delivery Route:

Delivery Route provides another powerful tool to website owners for troubleshooting email issues.

This tool will allow a website owner to:

  • Create a test email that shows the full path an email will take when transferring from the local server to the remote email address
  • Search through previously sent mail to see the path that it took to reach the remote email address

This puts another tool in the website owners belt, to troubleshoot and resolve email transmission issues.

Email Authentication

The Email Authentication feature allows website owners to sign emails through DomainKeys Identified Mail (DKIM). This allows the recipients of emails from the website owners domain to certify the messages sent from it are genuinely from the domain that they claim to be from. This works to prevent spammers from forging emails from your site.

Another feature of Email Authentication is the Sender Policy Framework (SPF). This allows a website owner to setup remote servers and IP addresses to send email from your domain. This helps minimize spam on outgoing messages.

MX Entry

The MX Entry feature allows the website owner to choose how the mail exchanger (MX) is setup for their domain.

Through this interface, the website owner can choose the mail exchanger used for routing emails, backup the mail exchanger, and even automatically detect the mail exchanger the server is using.

Import Addresses/Forwarders:

The Import Addresses/Forwarders feature allows for the bulk creation of email address and email forwarders through comma separated value (csv) files and excel spreedsheets (xls) files.

Through this tool email accounts, passwords, quotas can be created in bulk through a quick and painless method.

This also makes creating massive amounts of forwarders a cinch.

The cPanel interface even includes sample files of each to help website owners with the details of the process.

Email Archiving

The Email Archiving feature allows users to save incoming, outgoing, or mailing list messages for a specified amount of time. Archived messages are stored under the mail directory in the user’s home directory.

BoxTrapper

BoxTrapper functions as a spam filter for email addresses. The filter works through “challenge-response” verification. When an email is sent to an account that has enabled BoxTrapper, BoxTrapper automatically sends a verification email in response.

This verification email requires the original sender to send a reply or click a link. After the sender does this, BoxTrapper delivers the original message to the intended recipient’s account. The goal in enabling BoxTrapper is to block email senders who do not reply to the verification email or click the verification link.